Hosting a company event or seminar? Want all the photos in one place? Then try an Eventograph album. Just display the QR code and employees and/or guests can upload their photos and videos to one branded gallery. No need for apps or logins and all images stay in original quality. It is a simple, professional way to capture the whole event.
The short version
- A hired photographer misses most candid moments and attendees’ photos never reach you.
- The fix: one branded album per event, with a QR code anyone can scan.
- Just make an album by visiting eventogra.ph and display its QR code.
- It’s completely free for unbranded albums up to 5GB. PRO adds your branding, a dashboard, access controls and no expiry.
- Best of all, there’s even a free Live Photo wall, which will really engage visitors
- it’s private, GDPR compliant (EU hosted) and attendees don’t need accounts or apps.
Why is it so hard to gather photos from a company event?
Whether it is a seminar, a conference, a product launch or a staff party, the same thing happens: Your photographer covers the keynotes and some staged shots, but genuine moments; the networking, the laughter, the side conversations… all happen on attendees’ phones or long after the photographer left.
Getting those afterwards is a struggle. Emailing photos around does not scale. A company cloud drive means logins & permissions. Social media is public and (should be!) off-limits. WhatsApp compresses everything and mixes it with chat. So most of the real coverage simply never reaches your team.
What is the easiest way to collect corporate event photos?
The easiest way is one private, branded album with a QR code, where everyone uploads and you get it all collected in one place. Eventograph is built for exactly this.
Eventograph is a web tool where you create an album for the event. Display the QR code and every attendee can upload their own photos & videos in seconds. Everyone can download single files or the enrire collection as a ZIP.
There is nothing to install and no account to make, for organisers or attendees. Everything works from the browser.
How do you set it up, step by step?
Just prepare it before the event. A new link stays valid for 180 days, and the 15-day countdown only starts at the first upload. On PRO there is no expiry at all.
- Go to eventogra.ph. An album for the event is instantly prepared.
- Name it (and on PRO you can add your company logo, brand colours and a welcome message.)
- Put the QR code on slides, badges, table cards, and signage.
- During the event, attendees scan and upload.
- Afterwards, download everything for internal comms, recaps and next year’s marketing.
That is the whole setup. No passwords to manage or app store detour for attendees.
How does Eventograph PRO fit company use?
The free plan works for single events. For organizations running events regularly, Eventograph PRO is designed for it:
- 50GB of storage to use across many albums.
- Custom branding with your company logo and colours., both on the gallery as the Live Photo Wall
- No expiry date, so you control the lifecycle of every gallery.
- Access controls. You decide if visitors can upload, download or delete files.
- A dashboard to manage many events across teams and departments.
- All Eventograph branding is removed, for a fully on-brand gallery.
It is built for branded, professional use. Account sharing with colleagues is allowed.
So you decide… Just create a free Eventograph and use that (no brand and expires) or get a pro account… We offer very affordable monthly, yearly and even lifetime licenses. There’s also a free trial.
Check out these 2 examples. Zakelijk event + Live Photo Wall or Teambuilding + Live Photo Wall. (tip: click on the live photo wall to alternate between views.)
Will the photos stay in full quality?
Yes. Eventograph keeps every file 100% untouched. No compression, no quality loss.
That matters when attendee photos feed into your internal newsletter, your website, or next year’s event marketing. You get the real files in full resolution, not a squashed group chat copy, so the material is genuinely usable.
Is it private and GDPR friendly?
It is. Eventograph is built around privacy first, which matters for any company handling employee and guest data.
- The album is private and shared only with people who have the link.
- No attendee needs an account, so you are not collecting extra personal data through the tool.
- Files are hosted in the EU and the service is GDPR compliant.
- Photos are never used to train AI, and there are no trackers or ads.
- You control deletion, especially on PRO with no expiry.
Follow your own internal photo and consent policies as usual. Eventograph gives you a clean, private, EU-hosted channel once you have permission.
Quick answers about corporate event photos
How do you collect photos from employees at a company event?
Create one shared album and display a QR code. Employees and guests upload their own photos and videos with no account, and you gather everything in one place.
Is there a GDPR friendly way to collect event photos?
Yes. Eventograph is EU hosted, GDPR compliant, and requires no attendee accounts, so you are not collecting extra personal data through the tool.
Do attendees need an app or login?
No. They scan one QR code, then upload and download. No install, no sign-up.
Does the shared event album have a live photo wall?
Yes, both free and PRO Eventographs offer an interactive live virtual photo wall. It’s a great way to engage guests to upload photos.
Can we brand the gallery with our company identity?
Yes. Eventograph PRO lets you add your logo, colours and whitelabel the gallery entirely.
Capture the whole event, not just the staged shots
The best moments at a company event happen between the sessions, on attendees’ phones. One branded album with a QR code gathers them all, in full quality, ready for your internal comms and marketing.
Try it on your next event at eventogra.ph and create a free album in one click. When you want branding, a whitelabel gallery, access controls and a dashboard across many events, Eventograph PRO is probably what you’ve been looking for!
